How to Host Young Living Classes and Events

If you host Young Living classes and events of any kind — an Oils 101 at your kitchen table, a monthly make-n-take, a workshop for your team, a meet-up at a local wellness space — you already know the setup often takes longer than the class itself. There’s a confirmation to write, a registration form to set up, reminders to put together, a calendar invite to send, a day-of nudge, and a follow-up the next morning. Each piece is small. Together they’re what pushes next month’s class into the “eventually” pile.

This week we released the biggest update the events feature in GetOiling has ever had, built around one principle: the setup shouldn’t take longer than the class. You can try GetOiling for $1 and have your next event set up in under an hour, or join us for a Weekly Work Session where we walked through what’s now possible.

The short version: the events feature can now run an entire event end-to-end, from registration and payment to custom forms, reminders, calendar invites, at-door check-in, and CRM follow-up, all from one place, with the system drafting most of the setup for you. If you’ve been hosting by hand because none of the general-purpose tools quite fit how Brand Partners actually work, this is the week to take a closer look.

For Brand Partners who haven’t yet moved to a single system that handles events end-to-end, the workflow tends to be a patchwork: a Facebook event for the announcement, a Google Form to capture sign-ups, a calendar invite built by hand, a spreadsheet of email addresses, reminders typed the night before and the day of, a printed list at the door. Each piece is small. Together they add up to a few hours of work around an hour of class.

And when life gets busy — and for most Brand Partners juggling a team, a family, and often other services or businesses, life is always busy — hosting gets pushed to next month. Then the month after that. The class you were going to teach four times a year ends up happening twice, which means the income and the impact both come in half.

Even for Brand Partners already running events inside GetOiling, the writing has been the part that took the time. The confirmation, the reminders, the day-of nudge, the follow-up — all of it sat on you to compose, even when the platform handled the sending and the registrations. That’s the piece this week’s update changes, and it’s the reason this is the biggest events release we’ve ever shipped.

Before we get into what the feature now does, it’s worth naming the range of events Brand Partners actually run, because the events feature now covers every one of them.

There’s the free-and-casual end of the spectrum: a monthly Oils 101 class at your kitchen table, a seasonal make-n-take, a virtual kickoff for a wellness challenge, a Zoom coffee for your downline. These are the bread-and-butter events, the ones you’re hosting ten times a year and would host more often if the setup were easier.

There’s the mid-ground: a community meet-up at a local wellness space, a partnership event with a friend who teaches yoga, a longer workshop that covers an intentional topic like “Back-to-School Rhythms” or “Holiday Wellness Toolkit” or “Reset Week,” or a retreat you co-host with other Brand Partners in your area. These take more planning but happen on a rhythm.

And for Brand Partners who are also wellness educators or coaches in their own right, there’s the paid workshop or retreat side of the business, the one where you’re selling your own expertise rather than presenting the product line. That’s the rare case where ticketing and a paid registration flow actually matter. The new feature supports it without making it the default.

Whatever the mix looks like for your business, it’s now one workflow, one system, one place.

The new events feature starts from a different assumption: you shouldn’t have to know what reminder emails to send, or when to send them, or how to write them. You should be able to describe your event and have the system do the coordination work for you.

When you create a new event, you type in the event title and a description. The system reads your inputs, pulls from your AI settings (which already know your audience, your voice, and your goals), and drafts an entire follow-up campaign for you. That includes the confirmation message that goes out when someone registers, the reminder the week before, the reminder the day before, a day-of nudge with the calendar detail, and the follow-up message afterward. You review what it wrote, adjust anything that doesn’t sound like you, and move on with your day.

The calendar invite piece is worth calling out on its own. Registration confirmations now include a calendar file automatically, which means your attendees’ email programs pick it up and surface an “add to calendar” button right in the message. Fewer people forget. More people actually show up.

There’s also an inline campaign editor built into the event creation flow, so if you want to tweak a reminder or add another touchpoint, you can do it without leaving the event editor. No more navigating to a different part of the platform, losing your place, and coming back forty minutes later to finish. Everything happens in one flow.

For the Brand Partner who has been hosting by hand for a long time, this is the part that takes a minute to sink in. You’re not writing the campaign anymore. You’re editing one. The AI settings piece matters because most Brand Partners don’t talk to their audience the way a generic tool would. You’ve already told GetOiling who your audience is, what you’re trying to accomplish with them, and what your voice sounds like. The campaign creator uses all of that so what gets drafted reads like something you might have written yourself on a good day, not something a generic app assembled from a template library.

Once the event itself is set up, registration forms are where the actual logistics live. Up until now, if you wanted to collect information beyond a name and email, dietary restrictions for an in-person event, a t-shirt size for a retreat, a liability signature for a workshop, that happened on a separate form somewhere else. Now it lives on the event itself.

You can add custom form fields across nine types: short text, long text, dropdown lists, single-select and multi-select lists, file uploads, digital signatures, headings, and explanatory text. Headings and explanatory text let you break a longer form into sections (“About You,” “Your Needs for the Day,” “Agreement”) and give your registrants context so they know what they’re filling out and why.

A few concrete examples Brand Partners have asked for over the years: collecting a t-shirt size for an in-person retreat, asking for food allergies or dietary preferences for an event where you’re serving snacks, getting a parent signature on a liability form for a kids’ class, capturing the reason someone’s attending so you can personalize their follow-up, letting someone upload a photo for a pre-event assignment. All of that is now a field on your event registration form.

Once responses start coming in, the reporting meets you where you are. You can see a visual breakdown of how many people answered each option on each question (how many selected gluten-free, how many chose the afternoon session, how many marked a preference) and you can drill into any individual contact to see their full set of answers. You get the aggregate view for planning, and the individual view for the human follow-up.

For most Brand Partners, most of the time, events stay free. An Oils 101 is free. A community meet-up is free. A virtual class for your team is free. This has always been true, and the new events feature doesn’t change it.

What it does change is what’s possible on the rare occasions a paid event makes sense: a make-n-take where you’re covering the cost of materials, or a workshop for the wellness-education side of your business where you’re selling your own expertise. Where that applies, the events feature now supports ticket tiers with capacity caps, optional auto-show of certain ticket types by date or time, and per-person purchase limits (even across multiple sessions of the same event).

Coupon codes are built in too, with optional date/time validity windows and optional quantity limits (handy for “first fifty registrants get twenty percent off” kinds of promotions). Stripe Tax handles sales tax collection automatically where you need it. And the ticket tracking reporting includes a revenue view, with the ability to issue refunds, void tickets, or grant free ones when the situation calls for it.

One thing worth calling out for anyone who’s ever tried to set up a paid event outside of GetOiling: payments are built directly into events now. You don’t need to set up a separate page, route registrants through a store listing, or connect a patchwork of automations after the fact. Click the ticketing toggle, set your price and capacity, and the event itself handles the registration, the payment, and the confirmation.

At-door check-in gets a quiet upgrade as well. Every ticket can include a QR code that attendees show on their phone when they arrive. You scan it from your own phone, the system marks them as checked in, and you keep your full list of attendees in one spot instead of on a printed sheet that inevitably gets coffee spilled on it.

Every event also gets its own shareable QR code for the registration page itself. Put it on a flyer, a slide in your next presentation, a social post, or a sticker at a community event. People scan and go straight to your sign-up.

Here’s the part that matters more than any single feature: when registration, follow-up, and CRM all live in the same system, a person signing up for your event becomes a contact in your list at the same moment. You can apply tags the moment they register. Start a campaign the moment they register. Grant them access to content in your vault. Add them to a follow-up plan. Run an automation. Do any combination of the above.

If you’ve ever registered someone for an event on one platform, then remembered to go to your email tool, import them, tag them, and add them to a campaign, you know what this quietly replaces. Five minutes of admin per registration that you used to have to remember to do. At ten registrations, an hour of work. At a hundred, an evening you just got back.

This is the thing platforms built for “events in general” don’t do. Event tools connect to payment, sure. Some connect to email. Few connect to a full CRM. Fewer still are comfortable with the kind of work Brand Partners do. Many of the general-purpose tools have policies that make the relationship awkward, or require workarounds that feel fragile, or ask you to explain yourself in ways you shouldn’t have to.

GetOiling is built specifically for Brand Partners. The events feature was designed by people who know what a make-n-take looks like, what an Oils 101 looks like, what a retreat for wellness educators looks like, and what kind of follow-up each one needs.

On our most recent Weekly Work Session, we walked through the full events feature start to finish, setting up an event, letting the system draft the campaign, adding a custom registration form, turning on ticketing for a paid workshop example, generating a QR code, and checking someone in at the door. If you host Young Living classes and events of any kind, this training will become the reference you come back to.

The fastest way to see what’s now possible is to set up an event yourself. You can start a $1 trial of GetOiling and have your next Young Living class or event live on your site in under an hour, with the system drafting the campaign while you grab a coffee. And if you’d rather watch the process happen first, join us live on an upcoming Weekly Work Session where we go hands-on with whatever’s new that week.

Your next class doesn’t have to take all weekend to plan. Try it and see what the tools look like when they’re built for the way you actually work.